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Join Our Team!

Office Coordinator

We’re accepting applications for a delightful, detail-oriented, can-do attitude team member who embodies high standards and whose style leads with ease.

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The Cline Company is seeking an office admin with 3+ years of experience, preferred. We work on home furnishings, remodeling, new residential construction, and boutique commercial projects. We are based in downtown Edmonds, Washington.

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We are a supportive team that focuses on solutions and collaboration with our clients and our team. Candidates should possess a sense of urgency and prioritization and have experience working in a small team environment. Candidates should also be willing and able to travel locally with their own reliable vehicle. We are somewhat fast-paced for a small design-build firm and need a team member who can juggle many hats.

Skills & Experience

  •  Worked in an office setting in an Admin capacity for at least 3+ years

  • High school diploma, GED, or equivalent

  • Specific design and or construction industry experience preferred

  • Proficient with Google Suite / Microsoft / Apple products

  • QBO experience

  •  AP/AR experience

  • Good communicator, confident in asking questions and making decisions

  • Organized/self-motivator

  • Works well with others and can foster a positive work environment

  • Completes tasks on time and can properly prioritize work

  • Proficiency in using office software and database management (PM software a plus)

  •  Strong attention to detail

Responsibilities

  • Managing mail

  • Collect, file, and reimburse receipts.

  • Attach receipts to transactions into QBO and allocate according to billable or non and

    class to each project/customer name.

  • Recording checkbook and invoice payments in QBO.

  • Sort, organize and file documents physical or digital.

  • Collect insurance documentation from contractors and save in their contractor folder and organize schedules to update annually.

  • Update any W9s forwarded/saved in W9 folder and in QBO.

  • Able to deal firmly and fairly with contractors, consultants and clients

  • Pay vendor bills (Gusto, ACH, checks).

  • Coordinate and schedule appointments as well as follow up on leads.

  • Handle incoming calls and correspondence, directing them to the appropriate staff

    members.

  • Assist with client billing and invoicing processes

  • Track and maintain office supplies inventory and place orders as needed.

  • Maintain and manage design resource library

  • Provide general administrative support to staff members as needed.

  • Provide customer and vendor support as needed.

  • Assist order desk with returns & client storage room organization

  • Greet customers & set a positive showroom atmosphere

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Must be legally authorized to work in the United States without sponsorship. All applicants must already possess long term work authorization.

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Email Emily (careers@theclinecompany.com):

  • Your resume

  • A standout answer to the question, “How can you help us and why would you like to

    work with us?”

  • An example of something that represents you and why. This is an opportunity to show us

    a bit of personality—we like serious and playful alike!

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Please do not call. We will respond to schedule an interview.

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